Introduction
1. Expenditure incurred with the object of acquiring tangible assets of a
permanent nature or enhancing the utility of existing assets, shall broadly
be defined as capital expenditure. Subsequent, charges on maintenance,
repair, upkeep and working expenses, which are required to maintain the
assets in a running order as also all other expenses incurred for the day to
day running of the organisation, including establishment and administrative
expenses, shall be classified as Revenue expenditure. The Capital Outlay
of the Indian Postal Department is recorded under the Major Head
5201 Capital Outlay on Postal Services.
2. It shall be the responsibility of the administrative authorities, delegated
with procurement of capital goods to maintain such record of capital assets.
Head of Postal Accounts Offices and Sr. DDG (PAF) are responsible to
assist AS and FA to cause appropriate action to have a comprehensive
record of its assets and liabilities. Head of circles shall cause building up of
such records, their ongoing updation and also for the recording of
maintenance and optimum utilization of assets.
3. Registers of Land and Buildings are maintained by Heads of Circles as
prescribed in Rule 484 of the P&T Financial Handbook Vol. I. These
registers show the particulars as to the date of construction, floor area,
ownership, original value and addition etc; of all lands and buildings
in possession of the Department.
4. While conducting Internal Audit of units, it shal be verified about the
correctness of maintenance of such asset registers, updation, accounting,
availing of Input Tax Credit in relation to GST, with cross reference to
invoice or bills. It shall also verify at random that all charges under 5201
capital outlay, which are eligible for posting in the asset register, have been
correctly brought in and correct.
5. The PAO shall ensure that booking under scheme and non scheme,
debitable to 5201 capital outlay, are against the proper budget allotment
and the classification is done correctly and the assets have been brought to
asset register by following the procurement process in the application in
place.
6. Appropriate register to watch expenditure in 5201 capital outlay including
non scheme against budget allotment for the year be maintained by budget
section of PAO and any variation be reconciled immediately. The
responsibility of monthly reconciliation lies with Head of circle and Head
of Postal Accounts Offices concerned vide provisions of Rule 57 of GFR
2017.