Introduction
Accounts
Jurisdiction
Receipt
and opening of covers containing Bank Scrolls
1. The covers containing Bank
Scrolls received from the respective Banks in the Receiving Branch should, from
the names of the Bank appearing on the covers be segregated and made
over to the Account Current Section through a skeleton register.
2. The covers should be sorted
out in the Account Current Section alphabetically bank wise and then
opened. The Daily Scrolls relating to each bank should then be sorted out
serial wise and date wise and inindexed in a skeleton register in Form
D.G. (PA)-505 so as to ensure the receipt of the Scrolls each day from each
Bank.
Receipt
and Indexing of Treasury Schedules
1. The bi-monthly treasury schedules due on the 11th and on the 1 st the following month when received from the Treasury should be transmitted to the Account Current section through a skeleton Register.
2. On receipt in the Account Current Section the schedules should be sorted out in alphabetical order of the treasuries falling under the jurisdiction of each Postal Circle and indexed in a Skeleton Register in Form D.G. (PA)-522 which should be maintained separately for each circle.
3.The schedules should thereafter be handed over to the concerned accountant whose dated initials should be obtained in the column meant for this purpose.
Checking
of Daily Scrolls
Checking
of Treasury/DDO Schedules
Pairing
of the schedules with the bank scrolls/Treasury schedules
Register
of Unlinked Items
Check
over accuracy of paring
Circle
Broadsheets
Reconciliation
of Reserve Bank figures with the Departmental Figures
Reconciliation
of balances as per Reserve Bank books with the Department Account Figures
Nature
and Scope of Inter Government and Inter–Departmental Adjustments
Inter Government and Inter-Departmental transactions are of the following kinds: -
(1) Transactions on account of Postal Department arising in the StateSection of the accounts of the Civil Accountants General.
(2) Transactions on account of Postal Department arising in the Central Section of t h e accounts of the Civil Accountants General.
(3) Transactions on account of Postal Department arising in theRailway and Defence Accounts.
(4) Transactions originating in the Postal Department account which areadjustable against the balances of the State Governments, Central Government (Civil) Railway and Defence.
Advice
of Clearance
1. The net amounts due to or from the Department of Posts (Postal Wing) in respect of the transactions will be advised by the respective Accounts Officers to the Central Accounts Section of the Reserve Bank of India for adjustment against the balance of the Director / Dy. Director of Accounts (Postal) concerned.
2. Copies of advices together with the schedules and vouchers will be received in the Postal Accounts Offices from the respective non-Postal Accounts Offices.
3. A Register of advices received will be maintained in the Postal Circle Accounts Offices in Form D.G. (PA)-526.
4. A separate Register should be maintained for each Accounts Officer and it should be submitted to Branch Officer at the end of the second month following the month of account.
5. Entries in the Register should be made immediately on receipt of the advice or the Memo of Clearance, as the case may be, and a Certificate of compliance endorsed thereon.
6.The uncleared balance should be settled with the Reserve Bank by issuing prompt references. 6.25
7.The net amount due to or from the Account Offices in respect of item 4 of paragraph 18.23 will be derived by the Postal Accounts Office to the Central Accounts Section of the Reserve Bank of India for adjustment against the balances of the State Governments, Central Government (Civil) Railways and Defence o r in Form A.O. 12 Copies of these advices along with the supporting vouchers and schedule will be sent direct to the other Accounts Officers concerned.
8. In order to ensure that the advices have been issued in respect of all the amounts booked in the Detail Book under the head ‗Account with States/Adjusting Account 79 with Railways/Defence, a Register of Compilation of Schedules as described below will be maintained in the Account Current section
Register
of Compilation of the Schedule
Instruction
for filling up the Register of Outward Advices
Memo
of clearance from the Reserve Bank of India
Monthly
statement of Receipts and Payments Central Accounts Section of the Reserve Bank
of India
1. The Central Accounts Section
of the Reserve Bank of India, Nagpur will send to each Postal Accounts
Office concerned by the 25th of each month, following the month of
accounts (10th May in case of adjustments in March)
2. A statement showing gross
receipts and payments of cash transactions in respect of each branch of
the Bank and the sum total of the net adjustments made against the balances of
the Director/Dy. Director of Accounts (Postal) concerned with reference to
the Memo of Clearance already sent to him by the Bank from time to time
during the month of account..
Outward
Settlement Account
Inward
Settlement Account
1. Postal transactions originating in the books of
the Civil Accounts Offices whether in the State or Central Section of their
Railways and Defence Accounts Offices will be adjusted in accordance with
the general instructions issued by the Govt. of India, Ministry of Finance
On
receipt of the clearance memo from the RBI
1. On receipt of Clearance
Memo from the Reserve Bank of India net amount of each advice entered
therein should be adjusted to the head “Central Accounts office-RB Suspense”by
per contra credit/debit to the head 8675 – Deposit with Reserve Bank.‖
2. The adjustment should
be made in the accounts of the Postal Circle in which the majority of the
transactions advised by the Accounts Offices to originating the advice are
generally adjustable.
3. Even if the advice received from a certain Accounts Office contain items adjustable in several postal Circles, amount of advice should be adjusted to R.B. Suspense in one Circle
On
receipt of Schedules and Inward Settlement account
Debit
or Credit Side
Settlement
Account Abstract
Transactions
for February and march
Proforma
correction of Postal Balances outside the books of the RBI
Heads
of Account
Inward
Transactions
Outward
Transactions
Transactions
with Pay and Accounts Offices
Account
Adjustments
Adjustment
of Non–Posts Items
1.
The non-Posts items like Income T a x and transactions on Account of
agency work done by the Postal Department,
2. for
example, Saving Bank Accounts, National Savings Certificates, etc. Appearing in
the Postal Accounts will be accounted for in the books of the Postal Accounts
Offices concerned and will be taken against the balance of the Postal accounts
Transactions
with Railways and Defence Departments & MEA
Transactions
with foreign Governments
Transactions
with United Kingdom
Annexure
II Step by Step procedure for opening of Drawing and Deposit Account with
Accredited
Annexure
A Proposal for opening of a Drawing Account